7 Steps for Simple File Management

7 Steps for Simple File ManagementFile management may be one of the most mundane tasks when it comes to administrative duties, but properly organizing and storing documents and files will save a lot of time and manpower in the workplace. Occasionally you may need to retrieve a large number of files to check back on records if problems come up or to file a tax return, and being able to locate those files as soon as possible will help you to complete the task quickly and easily. The following tips will help you to effectively manage your files.

1) Keep Personal Expense Accounts Separate from Business Accounts

Personal expenses are not currently tax deductible, so you can save yourself time in the future if you keep all personal expense records separate. What exactly constitutes as a personal expense can sometimes fall into a grey zone, but an accountant should be able to help you out with extra advice.

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The Entrepreneur’s Ultra-Simple Guide to Opening an Online Business

The Entrepreneur’s Ultra-Simple Guide to Opening an Online StoreOpening an e-commerce business is a lot like running a marathon. Just about anyone can do it, but only a select few will succeed. Hundreds of online stores are opened on a daily basis, making it an extremely competitive market. That isn’t meant to scare you off, but rather to alert you of the challenging, albeit satisfying, road that lies ahead.

In order to set you off on the right journey, here’s a list of steps to help you create an online business. And just as with running a marathon, the starting steps are often the most critical.

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5 Emerging Workplace Trends That are Becoming Mainstream for Small Business

Successful businesses and employees must be able to stay on their toes to keep up with emerging workplace technologies and trends. Practices that were once considered fads or eccentric habits are now the norm. Here are five emerging workplace trends that are becoming mainstream.

Fragmentation of Structure

Ask your parents and grandparents what the structure of their first grown-up job was like and they’ll mention something about everyone being in a single office building, most likely with an abundance of cubicles and offices. That’s just not the case anymore. Modern businesses are increasingly decentralizing their physical and hierarchical structure.

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4 Steps to Keep Your Small Business Open After a Disaster

Even for small business owners in the Northeast that have recovered from Superstorm Sandy, the storm taught an important lesson: Be prepared. We’ve learned from Sandy and so many other recent disasters that no area is immune from nature’s fury.

In addition to the billions of dollars a big storm can cost in rebuilding expenses, their economic impact also lies in lost workdays for small businesses. Even if your physical building remains functional, an extended power outage can mean days without profit, and even send customers and clients elsewhere.

To prepare your business for a disaster, take the following steps:
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10 Things Businesses Can Do To Go Green Right Now

In today’s environmentally conscious social environment, building and operating a business that implements as many green practices as reasonably possible is not only healthy for the environment, it’s also a case of excellent PR. Numerous companies have actually boosted their sales revenues and client retention rates by through implementing eco-friendly practices and publicizing this fact.

In some cases, clients are even willing to accept slightly higher costs of doing business if they’re made aware of the fact that your company is honestly attempting to ease the footprint it leaves on the environment.

Given these benefits and the fact that you will be leaving a small but important mark on the world, there is no reason not to adapt at least a few key green strategies in your own start-up or established business. Let’s cover a few.
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Last Minute Tax Organization Tips!

With only 11 days left until April 15th arrives, small business owners and entrepreneurs everywhere are scrambling to get their federal and state taxes filed and sent along to the IRS with California doing the most scrambling of all. CohnReznick recently reported in one of their company newsletters that for LLCs and Corporations in California that fail to file their tax returns on time, they may wind up paying a $2,000 penalty as issued by the California Franchise Tax Board.

Don’t endanger your overall tax position – take our CEO Deborah’s tips into consideration when it comes to getting your taxes prepped and sent on their way. Best of all, these tips can be applied to the years to come beyond the 2013 tax year and once they’re in place will make filing taxes in the future much easier and more organized.

1) Make sure you have your documents prepared.
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How to Properly Store Accounting Files Within the Cloud

Online document storage is increasingly becoming an integral part of any company offering accounting and/or bookkeeping services. It offers a sense of security to the small business owner because hard copies can easily be damaged or misplaced, and a way to store files long term without having to invest in additional filing space for the physical files. But it’s not enough to just store all of the files in a database as it will cause problems when it comes time to review or retrieve them. Having a system in place to organize and archive files will prove to be a big help to businesses in the years to come.

Although it is becoming very easy to store accounting and bookkeeping related files online, it is important to store them properly in order to minimize the hassle of searching through archives when a file is needed. It is also important to know which files to have on hand. Here are some ideas to help provide a better understanding of proper file storage. Continue reading

Introducing… MyCorpVault!

Meet MyCorpVault, the first-of-its-kind cloud-based document storage system launched exclusively by MyCorporation! Whether you’re a CEO on the go and need all of your documents available to access at all times or a small business owner worried that your computer might crash and you’ll lose all of your hard work, MyCorpVault ensures all of your business documents can be accessed from one place with an easy to use interface.

Created with entrepreneurs and small business owners in mind, MyCorpVault works to ensure that you never misplace another document again and that all documents, both prior and current, stored online are stored there safely. Document folders and labeling features make organization in the Vault easy with password protection available on all documents, and regular backup and auto archiving features available in the event any records are accidentally deleted.

Sneak peek inside of the MyCorpVault!

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