Keeping your small business’s project management up to date can seem nearly impossible. With the rapid advancements of technology in the recent years it feels like once you finally get caught up with one thing, everything else has changed, and you’re back at square one. However, there are ways you can utilize these technological upgrades to your benefit – but how? This article will explain the 5 things you can do to get ahead of the game and boost your business’s project management in 2015.
Update Your Plan
Step back and take a look at your overall plan. Is it still up to date? Don’t be afraid to change things around as time goes on. A lot of projects can be thought of in the past, but are just now starting to be worked on. This can lead the entire endeavor into a black hole, because the tools or systems being used may not even be relevant to the end goal anymore. Thankfully here are a lot of resources on the web that can help you construct an up to date business plan. So take a look at your project plan and make sure you are utilizing every bit of new information you can get in 2015.
Utilize New Technologies
The era we live in is full of technological opportunities that not a lot of businesses are utilizing to their full potential. The use of current technology can play a huge role in whether or not the project succeeds or fails. For example, if you are opening a restaurant and want it to be successful, you want to apply most of your focus to customer satisfaction. If you’re doing that and also relying on outdated project management tools – for maintenance or backlog upkeep – That is a recipe for failure. However, today you can put a lot more of your time into providing great dishes and keeping your customers excited to come back, because you can streamline maintenance schedules and backlog reports through the use of CMMS software. Doing that alone can save the time and money invested into managing your inner workings, and it will keep things more organized on a day-to-day basis.
Learn all of the ins and outs of the project at hand, and keep updated with any new information related to that project. In this day and age there multiple ways to ensure that you know everything you need to know for whatever it is that you are doing. One of the bigger ways to learn new and exciting information is through the use of social networking, like on Twitter or Facebook. This type of communication is a great way to ensure the success of your project, because it allows you to engage with other individuals, from all over the world, that are interested in the same topic that you are. This can help give you an idea of what the community’s needs are so you can shape your plan to best benefit the outcome.
When managing a project, one of the harder tasks to overcome is to remain structured and failing at this can result in an overall failure of the project. Structure can be anything from assigning tasks or schedules to certain individuals, keeping track of finances, or just overall communication within the project. However, with the help of technology, things using Google Docs to manage and share this information is incredibly easy and accessible, even from smartphones and tablets.
Keep a Data Backup
It’s always a good idea to hope for the best, but prepare for the worst. One of the worst things that could happen to your project is the event that something goes wrong or a computer crashes and causes you to lose any data you have created for the project. That is why it’s always a good idea to keep a backup of this information. Whether it is through online cloud storage or simply backing your information up to an external hard drive, you always want to make sure you have something to fall back on.
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Frank McCourt worked in construction project management for many years before leaving to pursue his lifelong dream of becoming a writer. Deeply rooted in the construction community, McCourt focuses most of his writing in that aspect. Although, when he’s not writing you can almost surely find him either fishing or traveling with his trusted American bulldog, Frank the Dog, by his side.